June 28, 2022

Nelspruit, Mpumalanga

  • You will be responsible for ensuring effective and efficient administration of the office.

Responsibilities:

  • Liaise with all regional staff for the smooth running of the grant making process
  • Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting requisitions and invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Assisting with all aspects of administrative management
  • Provide administrative support to Provincial Manager
  • Assist with queries and information capturing into the Grant Management System
  • Preparing business correspondence
  • Taking minutes of meetings
  • Reception and client assistance including switchboard
  • Handling of staff documentation leave applications

Minimum Requirements and Competencies:

  • A National Diploma in Business Administration or Office Management
  • 3 year’s administrative experience
  • Strong organisational and administration skills and ability to multi-task
  • Strong customer-focused approach to work
  • Ability to establish and maintain effective working relations with people of different national and cultural backgrounds
  • Understanding of the Grant Management System
  • Report-writing skills
  • Presentation skills
  • Advanced computer literacy and typing skills
  • Excellent communication (verbal and written) skills
  • A methodical and organised approach
  • Good communication skills
  • The ability to work well as part of a team
  • Accuracy and attention to detail
  • Concentration, for performing routine tasks
  • The ability to use your own initiative but also to know when to refer to the line manager